Understanding Appointment Setting and How We Do It
What Is Appointment Setting?
Appointment setting is a structured process of identifying potential clients, engaging with them, and scheduling meetings for a business. It involves prospecting, outreach, qualification, and booking appointments to help businesses grow.
How We Handle Appointments Setting
Our trained Virtual Assistants (VAs) specialize in booking high-quality, show-up appointments. They work 40 hours a week and conduct organic outreach on platforms like Facebook, Instagram, and LinkedIn to generate leads. Here’s how our process works:
1. Targeting & Connecting
Our VAs identify and connect with potential clients who match the ideal customer profile. They send connection requests and interact with prospects to establish rapport.
2. Pitching & Engagement
Once connected, the VA introduces the service and engages in a conversation to gauge interest. This step ensures that only potential clients who genuinely need the service move forward.
3. Pre-Qualification
Before booking a call, the VA asks key questions to ensure the lead is a good fit. This prevents wasted time on unqualified prospects. If the prospect aligns with the criteria, they move to the next step.
4. Booking the Appointment
Once pre-qualified, the VA schedules a meeting using Calendly, ensuring both parties are available.
5. Follow-Ups & Confirmations
To maximize show-up rates, the VA follows up with reminders before the appointment.
This system helps businesses grow while allowing them to focus on closing deals rather than spending time prospecting.
